§ 2-566. Destruction of obsolete records.

(a)

In preparing a records control schedule as required by section 2-565, the records management officer may list separately those obsolete records no longer created or received by the city whose retention periods on the records retention schedule issued by the state library and archives commission have expired and that the city wishes to destroy. Prior to submission of the list to the director and librarian the list shall be presented to the city chief financial officer and city attorney who shall give notice within ten working days of any records they believe should not be destroyed, and such records shall be retained for a period suggested by either.

(b)

The lists of obsolete records to be destroyed must be reviewed or approved in the same manner as records control schedules must be reviewed or approved.

(c)

The lists shall be submitted to the director and librarian for approval. If the director and librarian approve the list, the records may be destroyed. If the director and librarian or the designee of the director and librarian disapproves the list, the reasons shall be stated in writing and the records must be retained by the city or transferred to the custody of the commission.

(Ord. No. 91-791, § 22, 1-17-1991)