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 Fulshear
 Code of Ordinances
 Chapter 2. ADMINISTRATION
 Article VII. RECORDS MANAGEMENT

  § 2-565. Preparation and filing of records control schedules.  

Latest version.

  • (a)

    The records management officer shall prepare and file with the director and librarian a records control schedule listing the following records and establishing a retention period for each as provided by state law:

    (1)

    All records created or received by the city.

    (2)

    Any record no longer created or received by the city that is still in its possession and for which the retention period on a records retention schedule issued by the commission has not expired.

    (3)

    Any record no longer created or received by the city that is still in its possession and for which the retention period on a records retention schedule issued by the commission has expired but which will not be destroyed as provided by section 2-566.

    (b)

    At the discretion of the records management officer the records control schedule may also list and provide retention periods for material that is excluded from the definition of city records and exempted records described in section 2-549.

    (c)

    The records management officer shall review the records control schedules of the city and prepare amendments to the schedules as needed to reflect new records created or received by the city or revisions to retention periods established in a records retention schedule issued by the state library and archives commission. Amendments to records control schedules shall be filed with the director and librarian in the same manner as the original schedules.

    (d)

    The records schedules or amendments shall be submitted by the records management officer to the city chief financial officer and city attorney, who shall notify the records management officer within ten working days of their approval or of any objection to a retention period. At the expiration of the ten-day period, if no objection has been submitted, the records control schedule shall be adopted and shall have full force as sufficient authorization for filing of such retention control schedule with the director and librarian. If objection is made, the records management officer shall determine a retention period satisfactory to the office or department concerned and resubmit to the chief financial officer and to the city attorney.

    (e)

    When a records retention and disposition schedule is adopted and accepted by the director and librarian, it shall thenceforth constitute full authority to destroy, transfer, microphotograph, or take other actions, and the city council hereby directs that such action be taken by the records management officer or under his supervision. The records manager shall comply with state law, no further notice to the city council or other city offices shall be required.

(Ord. No. 91-791, § 21, 1-17-1991)

State law reference

Records control schedule, V.T.C.A., Local Government Code § 203.041 et seq.