§ 2-578. Application for public information.

(a)

On application for public information to the officer for public records by any person, the officer of public records shall promptly produce such information for inspection or duplication, or both, in the offices of the city. If the information is in active use or in storage and therefore, not available at the time a person asks to examine it, the officer for public records shall certify this fact in writing to the applicant and set a date and hour within a reasonable time when the records will be available for the exercise of the right. Nothing shall authorize any person to remove original copies of public records from the offices of the city.

(b)

The officer of public information shall extend the initial examination period by an additional ten days if, within the initial period, the person requesting the information files with the officer of public records a written request for additional time. The officer for public records shall extend an additional examination period by another ten days if, within the additional period, the person requesting the information files with the officer for public records a written request for more additional time.

(c)

The time during which a person may examine information may be interrupted by the officer for public records if the information is needed for use by the governmental body. The period of interruption is not considered to be a part of the time during which the person may examine the information.

(d)

All persons requesting information from the records management officer shall supply proper identification and describe with specificity those documents being requested.

(Ord. No. 91-791, § 34, 1-17-1991)